EP12120000102-P2-MinorRoads

Maitland City Council · Maitland

RFI Issued

AGRN

AGRN-1212

Claim value

$3,161,637

RFIs raised

Submission score

78.0

Assessment score

56.0

Assessor

rhe.assessor@nswra.gov.au

Assessment Wizard

LGA & AGRN

Eligibility

Scope & Works

Evidence

Decision

Assessor decision

Status

Assessor notes

AGRN 1212 — Maitland City Council EPAR Scope Approval — Project P2 Minor Roads. 44 roads, 163 individual damage items totalling $3,161,636.79 ex GST (direct $1,963,729.81 + PM $192,115 + Design $151,421 + Contingency $682,727 + Escalation $171,643). Co-funding: OPT-OUT. Status: RFI ISSUED.

Material findings: (1) Contingency at 34.8% of direct RA cost NON-COMPLIANT per EPAR Disaster Grant Guidelines & Cost Estimation Tool v2.1 (guideline ceiling: 20%); indicative reduction $290,000. (2) Opt-out council has used RA_Rate methodology throughout — per the EPAR Guidelines opt-out councils should use day-labour value (actual costs) supported by timesheets, transaction listings and on-costs per On-Costs Fact Sheet v4. Council to confirm methodology OR rebuild on day-labour basis. (3) AI Photo Audit on 4 of 44 sites: Manerys Rd ($296k, 9.4% of claim) photo shows NO visible damage and is dated 12-Sep-2025 (4 months post-event) — RECOMMEND REJECT pending fresh evidence. Creekbank Rd ($158k) photo shows UNSEALED gravel road but sealed pavement reconstruction is claimed — CATEGORY MISMATCH. Gillieston Rd ($269k) and Freeman Dr ($367) RFI for inadequate close-up evidence and 4-month photo lag. (4) Rate cross-check required: Council's own evidence (Heavy Patch Asphalt Rates.pdf) cites $676.79/m² invoice rate vs $441.19/m² RA_Rate applied — a 53% differential — confirm RA_Rate alignment with STG v2.1 FY24/25 or FY25/26 published schedules. (5) Four small line items each <$10k (Freeman $367, Kezia $1,223, Hungerford $1,836, McFadyens $8,945) — consider bundling per EPAR Guidelines administrative efficiency principles. Indicative approval band post-RFI: $2.55M–$2.87M (-9% to -19%). Next: dispatch RFI letter, await council response 14 business days.